itopia CloudApps Classroom delivers high-performance Windows applications to students and instructors using any modern web browser. Getting your CloudApps environment ready only takes a few minutes, and you can be up and running in no time at all.
Step 1: Request an itopia CloudApps Account
itopia CloudApps Classroom is currently available to eligible educational institutes and can be purchased through an itopia Account Executive (AE) or one of our partner resellers. If you don't yet have an AE, please email firstname.lastname@example.org to get started.
Your AE will request some basic information to verify your eligibility and get your account created. Once the account has been created, you'll receive an email invitation to activate the CloudApps environment, create the primary District Administrator, and follow a quick step-by-step wizard to get the environment configured.
Step 2: Invitation Email
When you receive the invitation email, click on the link to activate the environment and link your District Administrator account to a Google identity.
Step 3: Complete the CloudApps Setup Wizard
Once you-- or your designated District Administrator-- activate the environment, you can complete a quick Setup Wizard to configure the environment.
Verify Basic Information
The wizard will ask you to confirm basic contact information. Review this information carefully; if any changes are required, please notify your resale partner or itopia Account Executive.
Create a School
Each District needs a minimum of one school. Each school is a logical organizational unit that contains one or more classes; you can assign administrator privileges and/or credit usage quotas at the school level.
Follow this article to learn how to create a new school in itopia CloudApps.
Step 4: Configure Roster Sync
When the Setup Wizard completes, you will be redirected to the District Dashboard. This Dashboard provides an overview of your environment and allows you to manage district-wide settings as well as individual schools.
Before you can use Google Groups and/or Classrooms to assign access to your CloudApps classes, you must enable Roster Sync with your third-party platform.
On the District Dashboard, locate the Configuration card and click Set Up Now under the Roster Sync section. CloudApps will provide you with detailed instructions to configure this integration with your third-party platform.
More information is available in the following article: Roster Syncing with Third-Party Platforms
Step 5: Configure Google Workspace and Single Sign-on
The District Administrator is responsible for configuring Google Workspace and Single Sign-on (SSO) for their CloudApps environment. This configuration is required to allow students to log in using their Google accounts and transfer their credentials into their CloudApps sessions.
The Setup Wizard provides a one-click, automated process to perform this configuration or, if you prefer, detailed instructions on how to manually perform the configuration yourself.
More information is available in the following article: Itopia Labs: Single Sign-On Integration Setup
Step 6: Create a Class
Once a School has been created, you can create your first Class. Classes are the published desktops that students can launch from the Student Portal (labs.itopia.com). Each class can be configured with the following settings:
The desktop image for the Class, which specifies the applications that students can access
The students that can access the Class, using either Google Workspace groups or Google Classroom classes
The dates and times during which the Class can be launched and, optionally, whether after-hours access is permitted with a separate quota
For more information, refer to the following article: itopia Labs: Creating Classes in a School
Step 7: Test End-User Experience
To test the end-user experience, log into the CloudApps User Portal (labs.itopia.com). District Administrators and Instructors are automatically granted access to the Portal; Instructors can launch any classes to which they are assigned.
Once the CloudApps Classroom Wizard is complete, you will have access to the Admin Console. From here, you can then create Schools and Classes and assign access to students and instructors. Finally, students and instructors access the CloudAps User Portal (labs.itopia.com) to launch their Class sessions.
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