Overview
In this article you will learn how to create new District and School Administrator accounts. District Admins are granted permissions at the District level, which are inherited by all Schools and Classes within the District.
In this article, we’ll review:
District admin vs. School admin permissions
Assigning the District Administrator role allows you to delegate administrative access to high-level administrators of your School District. itopia CloudApps Classroom also offers additional administrator roles that have fewer permissions, such as School Administrators and Instructors.
District administrators can:
- Create and manage Schools
- Create additional administrator accounts for those Schools
- Configure Roster Sync Integrations with Google Workspace/Classrooms, Microsoft Office 365 and ClassLink
- Create custom URL allow lists for District wide access to said URLs and domains
- Create Labs
- Generate usage reports of all Labs in the District
Unlike District-level admins, School admins are only assigned to the School(s) a District admin adds them to. They will only be able to see those School(s) and are not able to make changes that affect the entire District, such as adjusting the domain-wide URL allow list or making roster sync integration changes.
School administrators can:
- Create custom URL allow lists for the School they are admins of
- Create Labs
- Create additional School admins
- Generate usage reports of all Labs in the School
Creating District admins
Navigate to the itopia Labs Admin Portal and sign in as a user that has District Admin or higher permissions.
1. From the Dashboard, click on your District name in the top left corner.
2. From the District Dashboard, locate the Admins section → click +New.
3. Enter the primary email address and select a role for the admin account. The available roles are:
- Owner: full read/write access to all aspects of the School District and all Schools within that District. District Owners also have access to billing information. This is the role assigned to the initial user account that configures the itopia Labs District.
- Editor: full read/write access to the District. Editors can create additional admin accounts for the School District they are assigned to.
- Viewer: read-only access to all aspects of the School District(s) they are assigned to. Users with this role cannot change settings, create or delete resources, or perform any actions.
4. When you’re ready, click Create.
Creating School admins
Navigate to the itopia Labs Admin Portal and sign in as an existing user that has School Admin or higher permissions.
1. From the School page, locate the Admins section → click +New.
2. Enter the primary email address and select a role for the admin account; the available roles are:
- Owner: full read/write access to all aspects of the School District and all Schools within that District. District Owners also have access to billing information. This is the role assigned to the initial user account that configures the itopia Labs District.
- Editor: full read/write access to the District. Editors can create additional admin accounts for the School District they are assigned to.
- Viewer: read-only access to all aspects of the School District(s) they are assigned to. Users with this role cannot change settings, create or delete resources, or perform any actions.
3. When you’re ready, click Create.