Overview

Once your itopia CloudApps District is configured and you've created at least one School, you can begin adding Classes. Classes represent the specific virtual desktops you want to assign to students and instructors.

You can create and remove Classes at any time, and each School supports an unlimited number of Classes.

In this article, we’ll review:

• Creating Classes
• Managing Classes

Creating Classes 

When you create a Class, you'll configure:

• Basic identifying information including a Class name and description
• The applications to publish to the desktop
• Students and instructors that have access to the desktop

To start, sign in to the CloudApps Admin Portal. If you aren’t sure about your CloudApps Admin credentials, check with your District’s Primary CloudApps Admin.

1.  From the Dashboard → click the Classes tab.

2.  Click New Class.

3.  In the Create a New Class prompt, provide the settings for each section:

• Desktop image: Select an available Desktop Image for the Class. Desktop Images contain the application bundles that can be published for your users. If you don't see the Desktop Image you'd like to use, contact itopia Support to request a custom image.
• Published applications: The applications you select here will be published as desktop shortcuts for your students. Some images only have a single application that can be published, and most images have a default set of applications including Google Chrome.
• Class name: This name will be visible to students and instructors in their User Portal.
• Description: Provide a short description for the Class. This description will be visible to students and instructors in their User Portal.
• Student and instructor assignment: You can assign this Class to students and instructors by using a configured Roster Sync platform, or by using Direct Assignment to specify Google or Microsoft email addresses for individual students and/or instructors.

4.  Click Publish.

The new Class will become available shortly, and will appear in the list of Classes. Once the Class is ready, your assigned students and instructors can launch the Class from the CloudApps User Portal. 

You can also manage the Class to configure additional settings such as Session Scheduling, which allows you to configure dates and times when students are expected to launch the Class (and will reduce the amount of time necessary for a session to boot up!).

Managing Classes

After you’ve created one or more Classes in your School, you can view information and manage various settings for the Class using the Class Details view.

To start, sign in to Labs Admin Portal. If you aren’t sure about your Labs Admin credentials, then check with your School District’s Primary Admin for Labs. 

1.  From the Dashboard → click the Classes tab.

2.  Select the Class you wish to manage by clicking anywhere on its card.

3.  In the Class Details view for the selected Class, you'll see the following cards:

• Identity Syncing: If the District has configured Roster Sync and the Class was created with identity syncing enabled, this card shows the rostering groups that are assigned to the Class and the timestamp of the last sync. Administrators can manually trigger a sync by clicking the Sync Now button.
• Desktop Image: View the boot image and applications that are assigned to this Class. Once a Class has been created, the Desktop Image cannot be changed.
• Session Scheduler: Administrators can create one or more schedules to automatically power on session hosts so that they are ready for student connections. For more information, please refer to Create a Session Schedule
• Class Assignment: Shows the current roster of users assigned to the Class. Administrators can directly add individual users to the Class, regardless of whether Roster Sync is enabled for the Class.
• Instructors: Shows the current roster of instructors assigned to the Class. Administrators can add or remove instructors to the Class.

If you need to change a Class setting that cannot be changed from the Dashboard, such as the OS Image, you can simply create a new Class with the updated settings and assign the same students and instructors. Their settings will transfer to the new Class automatically.